Switching managing agent: resources
Board resolution template
Sample wording for recording the decision to appoint a new managing agent. Print it, or save it as a PDF from your browser.
This is a template, not legal advice. Check it against your company’s articles of association and your current management agreement, and take advice if you are unsure. Replace everything in [square brackets].
Minutes of a meeting of the directors
Company: [company name] (company no. [number]) (“the Company”)
Building: [building name and address]
Date and place: [date], [place or online]
Present: [names of directors present]
In the chair: [name]
1. Quorum
The chair confirmed that the meeting was properly called and that a quorum was present.
2. Declarations of interest
[No director declared an interest in the business of the meeting.] / [Record any interest declared.]
3. Managing agent
The directors considered proposals from [names of agents] and the notice terms of the current management agreement with [current agent].
It was resolved that:
- notice be served on [current agent] to end its appointment in accordance with the management agreement, with effect from [date];
- [new agent] be appointed as managing agent of the Building from [date], on the terms of its proposal dated [date];
- [name of director] be authorised to sign the management agreement and the notice on behalf of the Company; and
- [name of director] be authorised to arrange the handover of records, accounts and funds.
Signed: ______________________ (chair) Date: ____________
If you decide by written resolution instead
Use the same resolutions under the heading “Written resolution of the directors of [company name]”, and have every director entitled to vote sign and date it, if your articles allow decisions to be taken this way.